Property Management Tools Your Community Should Be Using

As a property manager, you’re understandably a pretty busy person. With so many units to manage, it’s not far fetched to say that you want to automate everything you possibly can to lighten your load. The right set of property management tools can be a godsend and help to simplify daily tasks that are essential to running your community.

Marketing Automation

Posting advertisements for your vacancies can seem like quite a daunting task, with so many different websites to post to. You may also have multiple properties to showcase, making for hours of work just posting advertisements. With marketing automation, you can do the same amount of work in a fraction of the time. Just fill out the different details about your residence, add your photos, and the software will do the rest. You can post your ad to different websites in seconds, and have your community viewed by potential applicants with ease.

Online Applications

In this day and age, paper applications are a thing of the past. Not only do they take longer to process, but the paperwork piles up and fills the precious space in your file cabinets. Online applications make applying for a spot in your community a breeze and appeals to this new generation of renters who are technology-obsessed. With online apps, you can receive it seconds after an applicant submits it and keep the ball rolling on the renting process.

Online Rent Collection

Collecting rent checks can be a hassle, and no one looks forward to making a special trip to the bank. Online rent collection makes the first of the month a breeze and offers a variety of features to make a property managers life easier. With things like payment tracking and payment reminders for residents, you can reduce the chance of not getting paid on time and you’ll always know where your money is.

SMS Messaging

As great as a good ol’ fashion letter is, it’s just not practical in every situation. Sometimes you need a quick and easy way to communicate with residents, and SMS messages or emails are the best way to do that. Having a system that allows you to quickly send messages to residents can be a huge time saver, and a great way to pass along information. This allows for important reminders and updates to get to applicants and residents, sent straight to the phone that they almost always have on their person.

Maintenance Tracking

With so many units, there’s no doubt that you’ll have to deal with some maintenance requests. Having a proper maintenance tracking system can make all the difference, streamlining the repair process and creating a comprehensive history of work that’s been completed. With those type of features, you can easily look at past repairs to see what the reoccurring problems are, how much money you’ve spent on certain types of repairs, and what equipment you should just consider replacing.

Property managers are understandably busy, and certain applications can help to streamline efficiency when running your community. These tools are a necessity for organization, and all of them work together to help increase your productivity. Property management software typically includes all of the features listed above, streamlining the process of running your community. For more information about property management software, download our free whitepaper!

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Olivia Creighton is the Marketing & Communications Assistant here at The CIC Blog. She recently obtained a degree in Media Communications from Webster University. In her spare time, she binge watches Stranger Things and works towards procuring her Master’s.

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